Agile is a story of snowballing

Agile is a story of snowballing

Corporate Australia wants you to know it’s agile” says the heading in yesterday’s Australian Financial Review (AFR). Such poetic timing – I read the article as I was heading to IABC Victoria’s Talk 55 event where I was speaking on “Translating Agile for Communicators”. It is a brilliant night – if you get the chance next year make sure you get a ticket.

The corporate world in general is undergoing a process of mimetic isomiorphism (otherwise known as “Corporate Me-tooism” with regards to “agile”. Mimetic Isomorphism is a term coined by organisational sociologists Paul Di Maggio and William Powell in a profoundly disruptive 1983 journal article (1). It describes how organisations copy each other’s strategy and structure because they think there will be beneficial outcomes. The AFR article lays it out beautifully – BHP Billiton, Qantas, Caltex, Coca-Cola Amatil, IAG, Suncorp, Seven West Media, Woodside Petroleum, Macquarie Group, corporate after corporate going agile …

But are they really? This was one of the points I was making in my talk – the world is going Agile often without any thought or recognition of its origins with the Agile Manifesto. So for the benefit of those who were not at IABC Victoria’s cracker of a night, here is the content of what I shared.

Keep in mind it is brief – the format was five slides in five minutes… and um, apologies to software developers…

 

Agile is a story of snowballing.

 

Once upon a time (2001) a bunch of software coding geeky people were playing at a conference in Utah, and lamented – if only we could just get on with our job and behave like real humans and work together, we would do everything so much faster and make real cool stuff. And they sat around created what is now known as the Agile Manifesto. It was in essence a statement of culture that creates quality stuff at speed.

The four values of Agile, snowballed to the 12 principles. The software companies that used this manifesto saw amazing results which led project management folk to think if coders can do things faster and better quality, then why can’t we use this on things other than software? And so they did.

Agile snowballed to generic project methodology and was so successful that senior management said well if coders and project teams of all kinds of types can use these principles and improve performance why can’t we use this culture for our organisations?

And the snowball got bigger and bigger. So now we come to a point where communications professionals are introduced to the term agile, often unaware there are four fundamental values that form the foundation of the movement. Let’s unpack them

 

Value 1: individuals and interactions over processes and tools

 

This value is lived through the rituals which essential help people to interact – daily stands ups called scrums, and retrospectives where you look back at a defined period of time to work through what worked, what didn’t and how to iterate with that learning.

Visual management is also an example of this value – You communicate ideas incomplete and in big A3 printouts where people walk by – this creates buy in and you encourage the discussion.

 

Value 2: working software over comprehensive documentation

 

When we value working software over comprehensive documentation we do away with 50 page communication strategies and plans. It forces us to think about the MVP. Minimal Viable Product – In agile your quality gate is what is the minimum viable product (or process) we can create and ship. How liberating them to think about how communication support in the same way – strip away the fancy stuff and the bells and whistles and critically examine what is the most effective and simple way of communicating this idea?

Another thing is to use collaborative communication tools to just do it, rather than write about it. Use yammer for real time FAQ rather than a perfect document that rarely gets opened. Use trello for fully visible stakeholder issues management to everyone on the team. Ultimately done is better than perfect. Ship it!

 

Value 3: Customer collaboration over contract negotiation

 

This value speaks to us of the power of transparency, vulnerability and trust in our communications. We lose the defensiveness of “that’s not our role” and Service Level Agreements and we focus on how can we collaborate with our customers (internal or external) to respond nimbly to issues with our customers, and anticipate what is to come with them.

 

It means as communicators we need to have the hard conversations about control and sign offs with our managers and sponsors in the organisation. There are great examples of brand teams being able to capitalise on news-jacking because they do not need to get legal / executive sign off – just google the term “news jacking’.

 

Value 4: Responding to change over following a plan

 

It has been observed more than once that communications professionals like control. Give it up. To be agile you need to let go of the plan. What makes this easy for us though is data. You must be using communication platforms that gives you real time data (readership, clicks, topics that engage, feedback) that enable you to see what is changing and how you need to respond, rather than ignore and follow your plan.

 

Perhaps the two biggest challenges for communicators when organisations move towards agile either in projects or at an organisational level 1) you need a supportive culture of trust and empowerment and 2) you need to be good at what you do. Very good. Time protects those who are not good at their game, and agile doesn’t give you that time!

 

  1. Dimaggio, P. J., & Powell, W. W. (1983). The iron cage revisited: Institutional isomorphism and collective rationality in organizational fields. American Sociological Review, 48(2), 147–160

 

Related reading:

https://conversationsofchange.com.au/2015/06/18/agile-change-management/

https://conversationsofchange.com.au/2013/06/30/keeping-agile-with-change-management/

Written by Dr Jen Frahm, Chief Conversation Starter – Conversations of Change

 

mm

Dr Jen Frahm – Author of Conversations of Change: A guide to implementing workplace change.

4 Comments

  1. What a great article Jen. It sums up in a nutshell one of the issues with change in most organizations. They hate the idea of creating a climate where people bring their best and are unfettered is anathema because of the need for structure and process which is just need for control. The Agile bandwagon going the way it is (I love the Mimetic isomorphism note) is another symptom of what has happened with lots of ideas and concepts over the years that get bastardized so that people can train you in them, certify you in them and establish them as a process (none of which was the basis of the original idea) after which corporates realise that they are just too difficult and abandon them for the next idea. In the meantime nobody says ‘hey did we mess with this?’
    Years ago I was regularly doing one of my talks I called ‘culture change, holy grail or poison chalice?’ and as part of that one of the things I spoke about was the way that the way an organization operates without thinking (the unwrittens) can be the biggest stumbling block to change. One night I was doing this and someone stood up and said they had realized that they had just done exactly that in their org. Innovation was the current buzzword and he said that they had just put in a big innovation process that wasn’t working ( of course it wasn’t because true innovation is not a process) but process was how they unconsciously did things.
    I’ve always advocated that organizations need to find their uniqueness and not just follow the herd so I hope your message on what Agile really means is going down well.

    • mm Jen Frahm says:

      Ah Martin, thank you! I’m not so sure that the message does go down well. It’s such a big change — and control or the illusion of it is so very precious to many. How lucky for your audience member to have “got the message”.

  2. Teena Paul says:

    Hello Jen, I love the four values and they make so much sense. I spend so much of my time doing the opposite of my job which is helping people and departments (in my case) transition through the various changes happening. Another time waster is working with teams and branches deal with the unintended consequences of having no change intervention.

  3. Tracey Darley says:

    Great article Jen – very useful and helpful.

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